Bylaws
Posted by David HuynhBylaws of
The Association for Computing Machinery
California State University, Long Beach
Student Chapter
BYLAW I. MEMBERSHIP
Section 1. Voting Members
All individuals meeting the following requirements shall have the full rights and responsibilities of voting membership:
1. Currently enrolled student of CSULB,
2. Currently up to date in payment of Chapter Dues, and
3. Have provided to the Leadership Committee a completed and correct Application for Membership, including information adequate to verify the student’s enrollment status and allow for notification through electronic mail, USPS mail, or telephone.
Membership in the ACM shall not be a requirement for voting membership.
Section 2. Ex Officio Members
All individuals meeting the following requirements shall have the full rights and responsibilities of voting membership:
1. Be a current member of the faculty of CSULB; or
2. Be a graduate alumnus of CSULB.
Section 3. Non Voting Members
Anyone interested in the goals and activities of the Chapter may attend any meeting as a non voting member.
Section 4. Expulsion of Members
Any member may be suspended or expelled from the Chapter for conduct contrary to the Constitution or Bylaws, or for conduct that impairs the rights of another member to enjoy the rights, privileges, or benefits of the Chapter. The offense shall be submitted in writing to the Leadership Committee. The Leadership Committee shall notify the voting members of the offense and of the date, time, and location at which it will hold a hearing before the general membership, which shall be at least two weeks after the notice is issued. The offending member shall be suspended or expelled upon an affirmative vote of two thirds of the voting members in attendance without further appeal.
BYLAW II. NEW MEMBERSHIP
This Bylaw is intentionally left vacant.
BYLAW III. DUES
The amount of dues shall be determined by majority vote of the attending-voting members at the general meeting at which the Leadership Committee presents the annual Financial Plan.
BYLAW IV. OFFICERS
Section 1. Powers and Duties of Elected Officers
In order to assure the smooth transition between officers, all officers shall have the duty of training their replacements and/or providing adequate written records of their activities to allow new officers to quickly prepare themselves to undertake their duties. The Leadership Committee may delegate or rearrange all Chapter responsibilities, as it deems appropriate. In the absence of specific delegation, the following description of duties shall apply.
A. President
The President shall be the principal Chapter officer and is responsible for leading the Chapter and managing its activities in accordance with the policies and procedures of the ACM, the ASI, the University, and the Chapter Constitution and Bylaws. The President shall preside as Chief Parliamentarian at all meetings of the Chapter and of its Leadership Committee and assure that all officers and members act in compliance with this Constitution and the Constitution of the ACM in all Chapter activities.
B. Vice President
The Vice President shall preside at meetings in the absence of the President, assist the President in the management of the Chapter, and perform other duties that may be assigned by the President. If no Special Activities Officer has been elected, the Vice-President shall be responsible for arranging for speakers and special events of interests to the members at large.
C. Secretary
The Secretary shall keep the minutes of all Chapter and Leadership Committee meetings. Other duties of the Secretary shall include:
1. Maintaining the records of the Chapter, other than financial, in both “hard copy” format and on the official Chapter Web Site and securing copies of all records in case of theft or damage.
2. Preparing and submitting the Chapter’s official annual Activity Report and other reports to the ACM, as well as all reports required of the Chapter by the University or the ASI.
3. Submitting any proposed amendment to the Chapter’s Constitution or Bylaws to the Chair of the Membership Activities Board and the Constitution and Bylaws Committees of the ACM, as well as to the University and the ASI. Proposed amendments shall be approved by all four bodies before being submitted to the Chapter’s members for a vote.
4. Notifying all members of all meetings and Chapter business adequately to facilitate their full participation, including group e mail messages and posted notices throughout the College of Engineering area of CSULB.
D. Treasurer
The Treasurer shall collect all member dues, monitor all accounts, pay all bills, and maintain the Chapter’s financial records, in both “hard copy” format and on the official Chapter Web Site; including securing copies of all records in case of theft or damage.’ The Treasurer’s duties shall also include:
1. Maintaining at all times a single, up to date ledger showing all Chapter receipts, expenditures, encumbrances, and outstanding balance to date, (including the location of all Chapter accounts and cash) and presenting a copy of the ledger at each Leadership Meeting for inclusion in the minutes;
2. Maintaining at all times a single, up to date list of all non expendable equipment or assets owned by the Chapter, including each item’s location and any identifying marks, serial numbers, or traits.
3. Making disbursements from Chapter accounts following the authorization of the Leadership Committee, whose approval shall be recorded in the minutes of its meetings.
4. Submitting the annual Financial Report to the Leadership Committee for forwarding to the ACM; and
5. If no Fundraising Officer has been elected, implementing the Chapter’s Fundraising Plan.
E. Fundraising Officer
The Fundraising Officer shall be responsible for implementing the annual Fundraising Plan.
F. Special Events Officer
The Special Events Officer shall be responsible for implementing the annual Special Events Plan, including arranging speakers for general meetings.
G. Leadership Development Officer
The Leadership Development Officer shall be responsible for implementing the annual Leadership Development Plan, and in assuring that potential officer candidates are recruited to run for election.
H. Recreation Officer
The Recreation Officer shall be responsible for implementing the annual Recreation Plan.
I. Career Development Officer
The Career Development Officer shall be responsible for implementing the annual Career Development Plan.
J. AESB Representative
The Leadership Committee shall appoint an elected officer to represent the Chapter at all AESB meetings and events. Should the representative be unable to attend any AES13 meeting or event, he or she shall notify the Leadership Committee as soon as possible so that another officer may represent the Chapter. The representative shall be responsible for keeping a written report of all AESB decisions, actions, and announcements, and shall submit to the Leadership Committee a copy of the report in a timely manner.
Section 2. Filling Vacancies
Vacant Chapter officer positions shall only be filled by a plurality vote of the members in attendance in a valid election as defined in the Chapter Constitution and Bylaws.
Section 3. Recall of Officers
The Leadership Committee may, with a two thirds vote of its voting members, present a recommendation to the members to remove a Chapter officer for incapacitation, inactivity, or other valid reason at any regularly scheduled general meeting. The members may remove the officer only upon a vote of two thirds of the voting members in attendance at any regularly scheduled general meeting following by at least two weeks the meeting where the recommendation for removal was presented.
Section 4. Eligibility of Officers
All officers of the Chapter shall, throughout their term of office, carry a minimum of six units of regular university credits, have a cumulative G.P.A. of not less than 2.0, and not be on University probation of any kind.
Section 5. Terms of Office
The term of office for any office shall be one year. Officers may stand for reelection any number of terms. However, since a primary purpose of the Chapter is to promote leadership opportunities for all members, any officer who has served for more than two years shall have as his or her primary responsibility to recruit and train replacement officer candidates.
BYLAW V. COMMITTEES
Section 1. Standing Committees and Duties
1. The Leadership Committee as a whole shall be responsible for auditing all Chapter documents and reports.
2. The Leadership Committee as a whole shall be responsible for preparing and presenting to the members for approval, by the last general meeting in February, the following annual Chapter Plans:
a. The Fundraising Plan
b. Financial Plan (also to be known as the budget)
c. Membership Development Plan
d. Leadership Development Plan
e. Special Events Plan
f. Recreation Plan
g. Career Development Plan (including identifying internship and career opportunities and developing job search skills)
3. Expenditures of Chapter funds for items over ten dollars ($ 10.00) shall only be made following prior approval by a majority of the Leadership Committee.
Section 2. Special Committees
Each Chapter officer shall be responsible for forming a committee of volunteers to assist them in their duties. No requirements shall be placed on the officer’s selection of members of the committee.
BYLAW VI. ELECTIONS
Section 1. Time of Elections
The annual Election Meeting shall take place in the month of November during a regularly scheduled General Meeting, and new officers shall be inaugurated at the last General Meeting of the fall semester. The President, Vice President, Secretary, and Treasurer shall be elected by a plurality of votes cast at the annual election meeting.
Section 2. Method of Election
1. Nominations for President, Vice President, Secretary, and Treasurer shall be taken starting at the general meeting directly prior to the election meeting and continuing up to the actual vote. Nominations for positions other than President, Vice President, Secretary, and Treasurer may be taken at any time prior to the vote.
2. Elections to fill any vacant office shall be held during any general meeting as needed.
3. All Chapter balloting shall be by open ballot, unless a secret ballot is requested by at least twenty five per cent of the voting members in attendance.
4. Officers shall be elected by a plurality of votes cast.
BYLAW VII. METHOD TO AMEND THE BYLAWS
Section 1. All proposed changes to the Chapter Bylaws shall be approved by the Chairs of the ACM Membership Activities Board and the ACM Constitution and Bylaws Committee before being presented to the Chapter membership for a vote.
Section 2. All proposed changes to the Chapter Bylaws shall be approved by the ASI and the University before being presented to the Chapter membership for a vote.
Section 3. A vote of two thirds of the voting members of the Chapter shall be required to amend the Chapter Bylaws.
BYLAW VIII. QUORUM
Section 1. A quorum shall be defined as twenty five percent of the current-voting members of the Chapter.
Section 2. When approved by a majority of the current members of the Leadership Committee, official business of the Chapter may be conducted without the presence of a quorum of Chapter members on an emergency basis. However, any action taken without a quorum shall be brought before the members at the next general meeting where a quorum is present, and shall be automatically rescinded unless approved by a majority of the members in attendance.
BYLAW IX PARLIAMENTARY AUTHORITY
The current edition of Robert’s Rules of Order shall serve as the official parliamentary authority for the conduct of all Chapter meetings.