Meeting Documents

Minutes for 2013-04-29

  1. Call to Order 2:12 p.m.

    1. Roll Call
      1. Administrative Cabinet
        1. President - David Nuon: Present
        2. Vice President - Ian Goegebuer: Present
        3. Treasurer - Christopher Gomez: Present came in at 2:26 pm
        4. Secretary - Shane Satterfield: Present
        5. AESB Representative - Victoria Hatfield: Present
        6. Event Coordinator - Diana Ignacio: Present
      2. Appointed Officers
        1. Librarian - Anthony Gialcalone: Not Present
        2. Office Technician - Johnny Patterson: Present
        3. Webmaster - David Nguyen: Present
        4. Historian - Brett Frager: Present
        5. Membership Chair - David Gaskins: Present
      3. Project Managers
        1. David Martel: Present
    2. Approval of the Agenda

      1. Motion of the floor: Approval of the agenda: [PASS]
        • First - Gaskins: pass
        • Second - Brett: pass
        • Discussion: None
    3. Approval of the Minutes

      1. Motion of the floor: Approval of the minutes: [PASS]
        • First - Diana: pass
        • Second - Shane: pass
        • Discussion: None
    4. Announcements

      1. ACM-Web
        1. David: There is a meeting on Thursday at 4 pm in ECS-304. I will be showing off more of the Caffeine Complex game. If you want to know how I did it, then go to this meeting.
      2. Adobe Max
        1. David: Adobe Max is right before finals. It is the week before finals. They are still taking sign ups. The student registration is only $300.
        2. David: If you sign up for the full registration, then you get a year of Adobe Cloud for free, but only for full registration.
      3. SIGGRAPH
        1. David: This is happening in July, 2013. Registration is about $130 discounted, and about $250 full. I will probably be going to this. If you are interested in going, then let me know and we can go together.
        2. David: Everyone that participated in ICPC got their membership renewed.
    5. Guest Introductions
    6. Reports

      1. Officer Reports
        1. President:
          1. Wiki
            1. David: During transitions, I want the current officers to explain to the new officers how to do their job, and to put all of that on the wiki.
            2. David: We need to put in the dirty details on the wiki.
        2. Vice President:
          1. Ian: Good luck on finals everybody.
        3. Treasurer:
        4. Secretary:
        5. AESB Representative:
          1. Victoria: Bylaws need to be re-updated in order to be registered. We need to send them to Matt.
          2. Diana: Banquet for AESB on May 10th, at 5:30 pm. The location is to be announced.
        6. Event Coordinator:
          1. Diana: There will be an end of finals Catalina trip.
        7. Librarian:
        8. Office Technician:
        9. Webmaster:
        10. Historian:
          1. Brett: We will be taking our group photo next week.
          2. David: Everyone dress in black.
        11. Membership Chair:
      2. Projects Reports

        1. 3-Way-Chess
          1. David Martel: I pushed, almost working 2 player chess game. You can end the game, so I would like to end the project.
          2. Motion of the floor: Hiatus 3-Way Chess until Summer: [PASS]
            • First - David Martel: pass
            • Second - David Gaskins: pass
            • Discussion: None
      3. Committee Reports

    7. Old Business
    8. New Business

      1. Nominations

        1. Nomination: Ian nominates Johnny Patterson for President
        2. Nomination: Ian nominates Diana for Event Coordinator
        3. Nomination: Johnny nominates David Gaskins for Vice-President
        4. Nomination: David Gaskins nominates Johnny for Vice-President

        5. Diana: I withdraw from Vice-president.

        6. Victoria: I withdraw from Event Coordinator.

        7. Motion of the floor: Close nominations: [PASS]

          • First - Diana: pass
          • Second - Ian: pass
          • Discussion: None
      2. Elections

        1. Motion of the floor: Open Elections: [PASS]

          • First - David Gaskins: pass
          • Second - Ian: pass
          • Discussion: None
          1. President:

            1. Nominees:
              1. David Gaskins
                1. Speech:
                  1. David Gaskins: My platform is the same as Johnny's. We both want to go for different times for general body meetings and officer meetings. This is to clear up meetings.
                  2. David Gaskins: Something we are different on is my stance on the programming team. I want to create less formal programming team. There will still be the normal one, but that there will also be another section of the programming team for less skill programmers to participate in.
                  3. David: Another reason I wanted to run is because I wanted to get more involved.
                2. Questions and Answers:
                  1. David Gaskins: I am thinking to change newsletters so that we only send newsletters when we have something new to say.
                  2. Edwardo: There are always wrong dates on the newsletters, why is that?
                    1. David Nuon: I think that he is not that skilled with mailchimp (software used for newsletter).
                  3. David Gaskins: I want to make ACM much more focused on actually accomplishing things, and much less of a hangout spot.
                  4. David Gaskins: It gets really crowded in there, and that it was distracting in there when I wanted to do homework. This is a problem, and I want to fix it, so that the ACM room can have a much better work environment.
              2. Johnny Patterson
                1. Speech:
                  1. Johnny: I don't always show up, but that is because we aren't always doing things, and so I feel that I don't need to show up in the meetings everyday. I want to change this. I want ACM to do more things.
                  2. Johnny: I want this club to become more project oriented.
                  3. Johnny: I want to get people started talking about projects that they might want to do.
                  4. Johnny: Many people joining our club are new to programming. I want to help these people and direct better.
                  5. Johnny: I want to do more projects to show others that ACM is doing something with its time.
                  6. Johnny: I want to split up the meetings into two meetings. One for the general body and one for officers.
                  7. Johnny: I don't know if you know about the student forum, but there will be more than one, and I want to come to the next forum as ACM and try to influence the curriculum much more.
                  8. Johnny: Our website is not being used much, and I want this to change. We have a wiki that we can utilize, but we don't use it as much as we should. This should change.
                  9. Johnny: I can be a main driving force for change if you help me help you out.
                2. Q&A:
                  1. Diana: Aside from your goal with projects, what is your plan for getting people to join and be less intimidated?
                    1. Johnny: I feel that having us talk more about things that we can do, we can inspire them to ask for help more. We need to start getting out more projects now.
                    2. Johnny: There isn't really much we can do other than ask them to join our club.
                    3. Johnny: Our room is kind of far from everywhere else. We really need to split up the meetings to become more approachable.
                    4. Brett: Are we going to have a twitter account?
                      1. Johnny: I want to. We have a twitter account and Facebook. We need to use this more. EAT does this, and I believe that if we update this a lot, then we more people will think we are doing things.
                    5. Brett: Are we going to try to get more people to follow us on Facebook and twitter?
                      1. Johnny: Yes. If we post more and expose it more, then more people will have a reason to subscribe to them.
                    6. Johnny: I want everyone to help collaborate on helping change the club for the better.
                    7. Jimmy: Are we going to have more workshops?
                      1. Johnny: Yes. I want more events. We will grow larger in time, and we will be able to do more
            2. Discussion:
              1. David Gaskins: I am glad that Johnny won. I think that he will be a great president.
            3. Motion of the floor: Suspend bylaws for popular vote: [PASS]

              • First - Ian: pass
              • Second - Victoria: twinning
              • Discussion: For - 9, Against - 0, Abstained - 0
            4. Popular Votes:

              1. Johnny won with majority vote.
            5. Ian: I would like to welcome our new president to ACM.

            6. Vice-President:

              1. Nominees:
                1. David Gaskins
              2. Popular Vote:
                1. David Gaskins won with majority vote.
            7. Secretary:
              1. Nominees:
                1. David Martel
                  1. Speech:
                    1. David Martel: I want to get more involved with ACM and I want to improve my secretarial skills.
              2. Popular Vote:
                1. David Martel won with majority vote.
            8. Event Coordinator:
              1. Nominees:
                1. Diana Ignacio
                  1. Speech:
                    1. Diana: I did it last year. I have experience.
              2. Popular Vote:
                1. Diana Ignacio won with majority vote.
            9. AESB Representative:
              1. Nominees:
                1. John-Jimi Som
              2. Popular vote
                1. John-Jimi Som won with majority vote.
            10. Motion of the floor: Suspend voting and election until next week: [PASS]
              • First - Ian: first
              • Second - Victoria: pass
              • Discussion: None
      3. Discuss meeting times for next semester's officer meetings.

        1. Ian: Send schedules to Johnny Patterson.
  2. Adjournment 3:05 p.m.