Meeting Documents

Minutes for 2013-10-28

  1. Call to Order 4:06

    1. Roll Call
      1. Administrative Cabinet
        1. President - Johnny Patterson: Present
        2. Vice President - David Gaskins: Not Present
        3. Treasurer - Christopher Gomez: Present
        4. Secretary - David Martel: Present
        5. AESB Representative - Jimmy Som:Not Present
        6. Event Coordinator - Diana Ignacio:Present
      2. Appointed Officers
      3. Project Managers
    2. Approval of the Agenda

      1. Motion of the floor: approval of the agenda: [PASS]
        • First - Diana: Lets focus on finishing what we can control
        • Second - Shane: third
        • Discussion: None
    3. Approval of the Minutes

      1. Motion of the floor: Approval of the Minutes: [PASS]
        • First - Diana: pass
        • Second - Chris: pass
        • Discussion: None
    4. Announcements

      1. Diana: AESB Vice President is open.
      2. Diana: Our second workshop was last week at Lakewood high school. We presented to one class. The beginning part was awkward but overall it went well. 20-25 kids showed up and we had six volunteers.
    5. Guest Introductions
    6. Reports
      1. Officer Reports
        1. President:
        2. Vice President:
        3. Treasurer: We are waiting on the IRS
        4. Secretary:
        5. AESB Representative:
        6. Event Coordinator:
      2. Projects Reports
        1. David Martel: We will be slowing down until winter break. We will still work on it, but we not commit to anything until winter break.
      3. Committee Reports
        1. Johnny: David Martel should take over and you should talk to Jake.
    7. Old Business
      1. IRS loss of tax exempt notice --see above
      2. Outreach
        1. Shane: We should do an intro to programming workshop. We should cover basic terms and teach people what programming is. This should be at the beginning of the semester and be geared towards people who have no programming experience.
        2. Johnny: We need fliers for meetings, Linux workshop, and programming team. The chair is willing to send out emails to students.
      3. Sign
        1. Chris: There is a workshop at school, we can use it.
        2. Johnny: By next meeting, we will talk to them and find out about using the workshop to make our sign. We need cost and contact info
      4. Move Officer Meetings
        1. Johnny: Gaskins end times are varying. He cannot make evening meetings. We can move to Skype meetings if we have to.
        2. David Martel: I would rather post the agenda beforehand and request input beforehand.
        3. Shane: We could do a todo list.
        4. Johnny: In conclusion, we should post the minutes immediately after the meeting ends and post next weeks agenda
      5. ACM Hangout Nights
        1. Johnny: Nobody showed up.
      6. Office Hours
        1. Johnny: Not an issue, but we should review the cameras.
      7. Workshops
        1. Johnny: David Martel will take charge. By next meeting, we will have a room reserved.
        2. David Martel: I will need help in setting up the workshop and making fliers.
      8. Update Bulletin Board
        1. Johnny: We will print out photos
      9. Photo
        1. Johnny: We need to find a time when we can all get together
      10. Wiki
        1. Johnny: We have other more important things to do first.
      11. Open Officer Positions
        1. Johnny: Web-master, Publicity chair, office tech, historian, librarian We need more people.
    8. New Business
      1. Reorganize Linux workshop --see above
      2. New model of ACM
        1. Shane: We could require projects before people get a mentor.
        2. Johnny: During meetings, there hasn't been much interaction.
        3. David: At the next meeting we should propose some projects and break up into groups.
        4. Chris: We should break up into groups and find out what they want to do. Consensus: Break up into small groups. Find out what they want to do and try to design small projects.
  2. Adjournment 5:05